Administrative Assistant - Payroll

Purpose and Scope

Responsible for many of the day-to-day administrative tasks of the office, including handling sensitive documents and records.

Essential Job Functions

Makes appointments and manage the Director of Payroll's schedule. Greets visitors to the office, answers phone calls, take messages and sorts mail Drafts correspondence using Microsoft Office (Word, Excel, and related programs) Organizes, establishes and maintains complex filing systems and records Coordinates projects, compiles reports, Collects data, compiles reports and maintains records, researching the internet for relevant data and information, as required. Maintains and retrieves financial documents to assist in internal and external audits. Manages payroll, attendance, vacation and other records. Requisitions supplies, equipment, travel and other division/department expenditures; manages assigned budgets and prepares related reports. Performs other related duties as assigned or directed

Minimum Qualifications

Requires a High School diploma or equivalent plus an additional four (4) years of secretarial/clerical and computer experience, or equivalent, for a total education/experience of four (4) years. Certification in Microsoft Office and/or Administrative Professional (CAP) preferred