Administrative Assistant

Job Posting Title

Administrative Assistant

Agency

448 BD OF LIC ALCOHOL & DRUG COUNS

Supervisory Organization

Oklahoma Board of Licensed Alcohol and Drug Counselors

Job Posting End Date (Continuous if Blank)

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Part time

Job Type

Regular

Compensation

Job Description

Basic Purpose

Positions in this job family are assigned responsibilities for providing administrative support to program areas and support functions or serve as an assistant to or provide administrative support to an administrator or an official. A person who supports the Executive Director or agency by handling administrative tasks such as data entry, correspondences, filing, and scheduling appointments.

Typical Functions

• Assist in the day-to-day operations of the agency
• Respond to questions and routine correspondence requiring knowledge of agency laws, rules and policies of the Board
• Post agendas
• Set up for meetings
• Attend and record proceedings of meetings; prepare minutes
• Notify Secretary of State of meeting dates
• Accounts payable - process purchase orders
• Accounts receivable - make daily deposits
• Maintain inventory
• Process applications for initial licensure and renewal; correspond with applicants
• Discuss status of applications/licensees/continuing education with customers
  
  

Knowledge, Skills, Abilities And Competencies

Knowledge, Skills, and Abilities required at this level include knowledge of spelling, punctuation, and business English; business mathematics; of modern office methods and procedures; the maintenance of complex records; and the major policies and procedures governing assigned programs.

Ability is required to establish and maintain effective working relationships with others; perform confidential work and maintain confidentiality; interpret and complete routine matters according to agency policies and procedures; and follow oral and written instructions.

Education and Experience

Education and Experience requirements at this level consist of a High School Diploma and clerical, administrative, secretarial, or general office work, or an equivalent combination of education and experience.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.