Project Coordinator

PURPOSE

The Project Coordinator works in alignment with the Project Manager as an administrative resource performing project related work as required to ensure the project remains organized, on schedule and within established budgets.

Essential Functions And Responsibilities

The following duties are typical for this job. These are not to be constructed as exclusive or all inclusive. Other duties may be required and assigned.

• Provide administrative support to Business Units Leaders and Project Managers, including, but not limited to creating and maintaining spreadsheets, preparing proposals/RFPs and other related correspondence, managing calendars and documents
• Maintain plans and keep drawings current by posting RFI, ASI, PR, ITC
• Schedule and coordinate weekly job meetings including tracking attendance, updating schedules and agenda and recording minutes
• Prefill start up manuals
• Create O&M manuals electronically, request information from vendors and ensure information is received and logged accurately
• Schedule owner training and reviews upon job completion
• Ensure valid permits are maintained on jobs
• Cross train with Project Coordinators in other Business Units
• Ability to work independently with minimal oversight while maintaining strong alignment with team objectives
• Proactively and resourcefully anticipate needs, solve problems, and drive tasks to completion
• Strong judgment in knowing when to escalate issues, seek input, or collaborate with colleagues
• Effectively use a variety of communication tools—including phone, Microsoft Teams, and email—to stay engaged and responsive
• Highly organized, dependable, and committed to delivering high-quality support to both field and office staff across multiple locations
• Thrives in a dynamic, jobsite environment with the ability to prioritize and adapt as needs evolve
  
  

Minimum Education & Experience Required To Perform Essential Functions

• Minimum of two (2) years of experience in a Project Coordinator or Administrative Support role
• Solid knowledge of Microsoft Office Suite and Bluebeam (PDF reader)
  
  

ENVIRONMENTAL ADAPTABILITY

• Prolonged periods of sitting at a desk and working on a computer
• Must be able to lift 10 pounds occasionally
• May have occasional visits to a job site which would require periods of standing, walking and/or climbing stairs
  
  

Mental And Physical Competencies Required To Perform Essential Functions

• Excellent verbal and written communication skills
• Excellent organizational skills with the ability to prioritize tasks and adapt to changing need
• High level of attention to detail
  
  

EQUIPMENT/TOOLS

• Laptop computer
  
  

Baker Group is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, Baker Group will consider reasonable accommodations for qualified individuals with disabilities and encourage prospective employees and incumbents to discuss potential accommodations with the Employer.