Accounts Receivable Specialist

The Accounts Receivable (AR) Specialist is responsible for managing the company’s incoming payments, ensuring accurate and timely processing of customer invoices, and maintaining records of all transactions. This position plays a key role in the financial health of the organization by managing cash flow and resolving billing issues.

Key Responsibilities

• Prepare, review, and distribute accurate customer invoices.
• Monitor customer accounts for non-payment, delayed payments, and other irregularities.
• Follow up with customers via phone and email to collect outstanding balances.
• Apply customer payments to accounts using accounting software.
• Reconcile AR ledger to ensure all payments are accounted for and properly posted.
• Process credit memos, refunds, and adjustments as needed.
• Maintain detailed and organized AR records.
• Respond promptly and professionally to customer billing inquiries.
• Work closely with the sales and customer service teams to resolve discrepancies.
• Assist in month-end and year-end closing processes.
• Generate AR reports and assist with audits as needed.
  
  

Qualifications

• Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred.
• 2+ years of experience in accounts receivable or general accounting.
• Strong understanding of billing, collections, and payment application processes.
• Proficiency with accounting software (e.g., QuickBooks, SAP, NetSuite) and Microsoft Excel.
• Excellent attention to detail and accuracy.
• Strong communication and interpersonal skills.
• Ability to prioritize tasks and meet deadlines.