Administrative Assistant

Job Description


Are you looking for administrative assistant role that in a growing company that develops and produces the most advanced electronic systems that protect our warfighters? Are you inspired to join an organization with a strong culture, that’s focused on ensuring we are hearing all voices and being brilliant on the basics? Our flexible work environment provides you a chance to change the world without giving up your personal life. We put our customers first – exemplified by our missions: “We Protect Those Who Protect Us” and “We Innovate For Those Who Move The WorldTM.” Sound like a team you want to be a part of? Come build your career with us.

Core Quality and OPEX team are seeking a shared administrative assistant resource to help the Quality teams be successful. This admin will support both the Core Quality Director and OPEX Director and their teams. This is an excellent opportunity to learn about the Quality Organization as a whole as these teams are responsible for compliance, governance, continuous improvement, systemic analysis, artificial intelligence, internal audit, external audit, training, processes, systems and tools.

Because this role involves a combination of collaborative/in-person and independent work, it will take the form of a hybrid work format, with time split between working onsite and remotely.

Requires a high degree of tact, initiative, efficiency, accuracy and judgement, a thorough understanding of business practices and procedures and the ability to interface well with all levels of management.



Specific Responsibilities

• Provides administrative assistant support to Core Quality Director and OPEX Director and their teams
• Plans and organizes work and develops procedures to meet requirements – manages calendar
• Compiles special reports, conducts special projects and performs administrative duties as required. Coordinates action items. Manage websites/sharepoint sites.
• Communicates with executives, administrative and line management personnel to gather or convey relevant information.
• Organizes and maintains confidential files and records, such as Human Resources information, security accounts and other matters.
• Performs a wide range of services for the Directors, including such items as making recommendations and reservations for travel, managing calendar, arranging training classes and special assignments
• Support of the Core Quality and OPEX middle management and individual contributors on the team to include travel arrangements, meeting and conference coordination, reporting
• Ability to set up systems to promote collaboration among the leadership team – SharePoint, Teams channels, meeting spaces, other applications. Desire to learn development, setup, and maintenance of these applications in support of creating a more efficient, connected team.
  
  

Please note that pursuant to a government contract, this specific position requires US citizenship status.



Required Education, Experience, & Skills

• High School Diploma or GED
• 2-4 years work experience or equivalent experience
• Proficiency in M365 programs such as Outlook and Teams
• Basic Microsoft Office skills
• Excellent communication, time management, closure, and multi-tasking skills.
• Receptive to feedback and ability to be calm under stress
• Requires a high degree of tact, initiative, accuracy, judgement and superior interpersonal skills, a thorough understanding of business practices and procedures and the ability to interface well with all levels of management.
  
  
  
  

Preferred Education, Experience, & Skills

• Directly related administrative assistance experience. Associates degree in Secretarial Services.
• Experience utilizing Concur for travel and expense
• Event planning
• Desire to grow in the organization
• Basic Website Development & Maintanence (no coding)
  
  
  

Pay Information

Full-Time Salary Range: $62210 - $99535

Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.

Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20+ hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.



About BAE Systems Electronic Systems


BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services. Improving the future and protecting lives is an ambitious mission, but it’s what we do at BAE Systems. Working here means using your passion and ingenuity where it counts – defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a team—making a big impact on a global scale. At BAE Systems, you’ll find a rewarding career that truly makes a difference. Electronic Systems (ES) is the global innovator behind BAE Systems’ game-changing defense and commercial electronics. Exploiting every electron, we push the limits of what is possible, giving our customers the edge and our employees opportunities to change the world. Our products and capabilities can be found everywhere – from the depths of the ocean to the far reaches of space. At our core are more than 14,000 highly talented Electronic Systems employees with the brightest minds in the industry, we make an impact – for our customers and the communities we serve.

This position will be posted for at least 5 calendar days. The posting will remain active until the position is filled, or a qualified pool of candidates is identified.