HRIS Specialist

Description

Who WE are:

RailPros is the premier provider of engineering and diversified safety services to America’s rail and transit industry. Driven by a passion for our people, clients, and communities, we are committed to solving our customers’ challenges and earning their trust through teamwork, continuous improvement, and service excellence. As a people-first organization, we prioritize the well-being and growth of our employees, fostering a culture of caring and support. We believe that when our people thrive, our company thrives.

Our mission is to enhance mobility, safety, and quality of life for residents, passengers, and partner companies. We do more than just provide services – we are constantly innovating and staying abreast of industry developments to help our customers succeed. Join us in our shared goal of keeping America moving and ensuring customer satisfaction in an environment where your contributions are valued and your growth is encouraged. Apply now and become a part of our exciting journey!

We are seeking a detail-oriented and tech-savvy HRIS Specialist to support and enhance our Human Resources Information Systems. You'll play a key role in maintaining data integrity, optimizing system functionality, and ensuring our HR processes run smoothly and efficiently.

Job Summary

The HRIS Specialist will be responsible for data integrity by maintaining our HRIS and ensuring HR processes are followed with all documentation completed accurately and timely. You will work with the functions of the People Operations Team such as Payroll, HR, Benefits, Talent Acquisition and cross functionally with other departments. This position is also responsible for the configuration, maintenance, administration, and support of the Human Resources Information System (HRIS) and other HR platforms in alignment with HR programs, goals, and initiatives. While also delivering a high level of customer service for our employees.

Essential Duties & Responsibilities

• Build and manage HRIS reports to support decision-making and compliance
• Maintain system access, roles, and permissions to ensure data security
• Support HRIS adoption and provide training and documentation for users
• Troubleshoot system issues and coordinate with vendors on updates and enhancements
• Audit employee data for accuracy and consistency across platforms
• Collaborate with HR, IT, and other departments to improve employee experience
• Manage training recertification tracking and communication
• Maintain accurate HR records, including personnel files and performance documentation
• Create and manage surveys and dashboards for leadership insights
• Respond to employee inquiries and internal support tickets
• Ensure compliance with company policies and regulations
• Contribute to HR projects and promote a positive workplace culture
• Other duties as assigned or required to meet the business needs
  
  

Qualifications

Knowledge, Skills, & Abilities

• Using critical thinking skills to troubleshoot errors independently and create a plan of action to address errors
• Working knowledge with HRIS platforms
• Intermediate to expert knowledge of entire Microsoft Suite products with emphasis on Outlook and Excel and Power BI
• Excellent communication skills for internal teams as well as employee facing scenarios
• Excellent time management skills and project management skills to ensure timely project completion
• Real time updating of Microsoft OneNote to provide project transparency to HR Manager
  
  

Required Education And Experience

• Associates Degree in Human Resources, Business, or a related field or equivalent experience
• Minimum of 3 years of HRIS Administrator experience
  
  

Preferred Education And Experience

• Bachelor's degree in Business or related discipline
• 5 + years of experience in HRIS Administration
• Familiarity with multiple HRIS (Paycom preferred)
  
  

Additional Qualifications, Certifications, Etc.

• Human Resources Certification, i.e. PHR, SPHR, SHRM
  
  

Why Work at RailPros?

• Impactful Role: Be at the heart of employee experience by supporting onboarding, compliance, and culture-building efforts that directly shape RailPros' positive and people-first work environment.
• Collaborative Culture: Join a close-knit People Operations team and work alongside departments like IT, Safety, and Accounting to deliver a red-carpet onboarding experience and proactive employee support.
• Professional Growth: With involvement in HR,TA, Payroll, and Benefit training initiatives and compliance, this role offers hands-on exposure across all core HR functions—ideal for those seeking career advancement.
• Mission-Driven Organization: At RailPros, our commitment to safety, service, and integrity isn't just for the railroad—we apply those same principles internally to support and develop our employees.
  
  

Benefits & Perks

We’re committed to supporting our team with a comprehensive benefits package designed to promote health, financial security, and work-life balance:

• Health Coverage: Medical, dental, and vision insurance to keep you and your family covered.
• Supplemental Insurance: Options include accident, critical illness, and hospital indemnity plans.
• Life & Disability Insurance: Employer-paid basic life insurance, plus voluntary options. Short-term and long-term disability coverage is also fully paid by the company.
• Retirement Savings: 401(k) plan with employer matching to help you plan for the future.
• Legal & Identity Protection: Access to Legal/ID Shield services.
• Pet Insurance: Coverage for your furry family members.
• Paid Time Off: Generous PTO, floating holiday, and holiday pay.
• Wellness Programs: Resources and initiatives to support your physical and mental well-being.
• Exclusive Discounts: Enjoy savings on a variety of products and services.
• Company Merchandise Allowance: Annual allowance for our branded online store.
• Health Savings Accounts (HSA): With employer contributions.
• Health Reimbursement Arrangement (HRA): Employer-funded to help with medical expenses.
• Flexible Spending Accounts (FSA): Available for dependent care.
• Employee Assistance Program (EAP): Confidential support for personal and professional challenges.
• Professional Development: Training programs and career growth opportunities.
• Work-Life Balance: Hybrid work schedule designed to help you thrive both at work and at home.
  
  

Join RailPros for a fulfilling career in a thriving and stable industry. Our core values drive us to excel as a team, prioritize customer satisfaction, and adapt to industry changes swiftly. Be part of a passionate and dedicated team that values continuous improvement, trust, and problem-solving. Apply now  for an opportunity to contribute to our success.

Equal Employment Opportunity (EEO)

RailPros provides equal employment opportunities to all qualified candidates, regardless of race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic. We are committed to making reasonable accommodations for known physical or mental limitations of qualified employees and applicants with disabilities unless such accommodations would impose undue hardship on our business operations. If you are considering applying for a job and require a reasonable accommodation in accordance with the ADA, please reach out to us at [email protected]. We value diversity and strive to create an inclusive environment for all employees.

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