Empleos

Administrative Assistant

Herzog
Posted 5 hours ago USD 75000.00 - 85000.00 / year
Herzog
Overview

Herzog Contracting Corp. is currently seeking a highly detailed Administrative Assistant in Rancho Cucamonga, CA to join our team. This position will work closely with our finance department.

The pay range for this position is $75,000 - $85,000 annually.

Duties And Responsibilities

  • This is a non-exhaustive overview of the job duties for this position.
  • Receive, review, and enter vendor invoices with accuracy and completeness.
  • Provide administrative support to ensure efficient operation of office duties.
  • Work closely with management to ensure proper implementation and execution of contract.
  • Perform three-way matching of invoices, purchase orders, and receiving documents to verify price, quantity, and terms.
  • Completing document process by ensuring appropriate documentation and approvals prior to coding and payment.
  • Analyze code payables with general ledger accounts and prepare reports.
  • Resolve supplier and vendor inquiries in a timely manner.
  • Implement and oversee invoice procedures.
  • Regular and consistent engagement, participation and promotion of Herzog’s Culture and its essential behaviors are a requirement for this position.
  • Regular and predictable attendance and punctuality are a requirement for this position.
  • Other duties as assigned.

Qualifications

  • High School diploma or equivalent.
  • Detailed understanding of identifying and tracking cost elements desired.
  • Excellent organization, communication and follow up skills.
  • Demonstrated ability to work effectively with multiple competing priorities.
  • Ability to work across departmental and business unit lines.
  • Exceptional detail orientation.
  • Positive and solutions focused attitude.
  • Takes pride in delivering on commitments.
  • Advanced experience with Microsoft Suite is required with emphasis on Excel and Adobe Professional software.
  • Superior writing skills, including editing, grammar, style, spelling punctuation, and proofreading skills.

Pre-Employment Requirements

  • Subject to pre-employment background check.
  • Subject to pre-employment physical, medical evaluation, and drug screen.
  • Successfully complete and maintain any required safety certification and testing on an annual basis.

Physical Requirements

The physical demands described below must be met by an employee to successfully perform the essential job functions of this role. This is a non-exhaustive overview of the physical requirements of this job.

  • Work primarily in an office environment.
  • Frequently sits for extended periods of time.
  • Frequently use a computer keyboard and office related equipment.
  • Requires occasional standing, walking, lifting, stooping or bending.
  • Must successfully pass color/vision examinations as required by the position.
  • Must be able to hear and distinguish auditory signals as required by the position.

Safety

  • Herzog is nationally recognized for its excellent corporate safety record which results from all employees at all levels, in all positions adhering to established policies and procedures. Reporting any and all safety violations to your immediate supervisor is a prerequisite for continued employment. Safety diligence by all results in a safe work environment for all.

Benefits

  • Herzog offers a robust benefits package including medical and dental coverage. The plans are specific to projects and locations.

Why Herzog

Founded in 1969, Herzog is headquartered in St. Joseph, Missouri, with a satellite office in Fort Worth, Texas.

Over the course of our 50+ year history, Herzog has become a national leader in the construction, operations and maintenance of commuter rail, light rail, streetcar, and freight rail projects.

We believe our culture is at the heart of our existence. It is that belief which empowers every member of our professional family to act with purpose and passion as they advance their career throughout their personal pursuit of excellence.

Backed by over five decades of experience, Herzog delivers exceptional customer service and elite results.

Our success is the outcome of our relentless pursuit of excellence, our passion for our customers, safety without compromise, and a deep-rooted belief in the power of team.

We invite you to join us on our journey to excellence as we work to be better today than yesterday and better tomorrow than today.

It is the policy of Herzog Contracting Corp. to provide equal opportunity in employment for all qualified individuals regardless of race, color, religion, ethnicity, national origin, ancestry, disability, medical condition, age, citizenship, sex, sexual orientation, gender, gender identity, gender expression, marital status, pregnancy, genetic information, military status, veteran status, and any other characteristic protected by law.
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