Vendor Procurement Specialist

Description

Position Summary

The Vendor Procurement Specialist is expected to be a conceptual thinker with superb organizational and time management skills. They are responsible for managing relationships with the company’s vendors and overseeing vendor procurements and contracts. They will actively pursue and secure a wide network of new vendors to assist with the growth of company operations. They will also display outstanding communication skills, with an aptitude to understand and interpret data while monitoring vendors to ensure compliance with company policies, identifying potential cost savings, and informing new vendors of their responsibilities. Top candidates have a deep understanding of industry standards and regulations, as well as proficiency with enterprise resource planning (ERP) systems.

Key Responsibilities

• Developing and sustaining long-standing relationships with company-approved vendors.
• Meeting with suitable vendors to assess their products, inquire about their services, negotiate pricing, and communicate any product or service-related concerns.
• Monitoring and analyzing market trends and researching industry suppliers to determine best pricing and service/product quality.
• Continually monitoring sales trends to determine which services/products are more popular than others.
• Implementing vendor selection programs to ensure that the best vendors are secured.
• Conducting interviews with new vendors and informing approved vendors of their responsibilities and obligations.
• Establishing standards by which to assess the performance of approved vendors.
• Providing regular reports to relevant stakeholders on vendor performance, cost analysis, and other key metrics.
• Evaluating current vendor management programs against agreed-upon standards, and improving them, if necessary.
• Assessing potential risks associated with vendor relationships, including financial stability, regulatory compliance, and operational disruptions.
  
  

Skills/Traits/Competencies

• Outstanding verbal and written communication skills.
• Solid problem-solving and team management abilities.
• The ability to prioritize and manage expectations.
• A strong eye for detail.
• The ability to work independently.
• Highly organized and able to handle multiple projects/tasks at one time.
• Excellent record-keeping skills.
• Works well under pressure and meets tight deadlines.
• Strong decision-making skills.
• Meticulous attention to detail.
• Ability to accurately follow instructions.
• Demonstrate creative problem solving and analytical skills
• Excellent organization, time management, deadline-oriented, verbal and written communication skills.
• Strong negotiation skills.
• Detailed knowledge of relevant regulations.
• The ability to read and interpret data sheets.
• Strong leadership capabilities.
  
  

Requirements

Physical Requirements

• Prolonged periods of sitting
• Operating a computer.
  
  

Experience/Education/Qualifications

• Bachelor's degree in supply chain management, marketing, business administration, or a related field, or equivalent experience.
• Minimum 3 years’ experience in a similar role.
• Experience within the Facilities Maintenance industry.
• Proficiency in computer programs such as MS Word, Excel, and PowerPoint.