Administrative Assistant

About Us

Join a purpose-driven company making a real impact on the environment! Substrata, based in Henderson, Nevada, is a leading provider of eco-friendly, enzyme-based solutions used in road construction, dust control, and environmental cleanup. With over 50 years of innovation, Substrata is committed to creating safer, more sustainable communities. We are currently seeking a detail-oriented and proactive Administrative Assistant to help support our growing team and ensure smooth day-to-day operations.

Key Responsibilities

• Answer and direct incoming phone calls in a professional manner
• Prepare for internal and board meetings, including creating agendas and taking meeting minutes
• Schedule and coordinate meetings for the sales team and other departments
• Check and maintain office supply inventory; place orders as needed
• Support employees with administrative needs and day-to-day office requests
• Maintain organized filing systems, both digital and physical
• Assist with calendar management and scheduling for key staff
• Handle general office duties such as document preparation, email correspondence, and data entry
• Welcome and assist visitors and staff members, maintaining a professional front desk presence
• Coordinate logistics for meetings and events, including room setup and materials preparation
• Utilize Google Workspace (Docs, Sheets, Calendar, Gmail, etc.) to manage and organize tasks
• Take initiative to learn company tools, systems, and processes
• Support operations-related tasks when needed
  
  

Qualifications

• At least 2–3 years of experience in an administrative support role
• Proficient in Google Suite (Docs, Sheets, Slides, Calendar, Gmail, etc.)
• Strong communication and interpersonal skills
• Highly organized, with excellent attention to detail
• Ability to manage multiple tasks and prioritize effectively
• Comfortable interacting with staff at all levels of the organization
• Willingness to learn and adapt in a dynamic, fast-paced environment
• Strong aptitude for technology and ability to learn new systems quickly.
• HubSpot or other CRM experience is a plus.
  
  

Benefits

• Comprehensive Medical, Dental, and Vision Coverage
• 401(k) Retirement Plan with Company Match
• Employee Wellness Program to Support Your Health and Wellbeing