Executive Assistant (T.T)

Hiring: Full-time Executive Assistant - Remote - $9,600 - $14,400/yr

About the Client

Industry Leader in Live Entertainment – Produces 300–500 events annually, including intimate club shows and massive festivals that draw hundreds of thousands of fans.

High-Impact Business Scale – Sells over half a million tickets, and drives $45M+ in the electronic music industry.

Multi-Venture Entrepreneur – Expanding beyond music into high-end hospitality and innovative eCommerce ventures.

Tight-Knit, High-Energy Team – Operates like a family, blending creativity with accountability in a fast-paced, dynamic environment.

Values-Driven Culture – Embraces inclusivity, empathy, and collaboration, with a “we win together” mindset.

About WeAssist

Led by a Founder Who Cares – Reef Colman built WeAssist to empower individuals and create meaningful opportunities that support families.

Fast & Purposeful Recruiting – We move quickly but prioritize long-term fit, stability, and growth over just filling roles.

Connecting Global Talent – With 100+ outsourced professionals and growing, we link top talent worldwide with thriving US businesses.

Giving Back Matters – From building schools to feeding the homeless, we believe true success means making a difference.

An Inclusive & Thriving Culture – Your skills and unique gifts matter. We create an environment where outsourced professionals don’t just work—they grow.

Key Responsibilities of the Executive Assistant

Task & Project Coordination

Calendar Management

Email & Communication Management

Meeting Support

Travel, Reservations & Personal Administration

Additional Information

Review this Doc first!

How to Prepare for the Recruiting Process -

• https://docs.google.com/document/d/1tCWNqlU4gNG4nQaEeo5iSKNB8A8X7xAlVCMDvZwkdDk/edit?tab=t.0#heading=h.gt6n5ybw2ujb
  
  

Why Are They Hiring an Executive Assistant?

Our client is seeking a high-level Executive Assistant to be his operational anchor—someone who can manage chaos with grace, turn creative energy into structure, and keep major projects and events on track. You’ll bring order to a packed day by keeping his calendar, emails, meetings, and follow-ups perfectly in sync so nothing slips through the cracks. With multiple ventures in play, he needs a trusted partner to own the details, streamline communication, and keep momentum high so he can focus on strategy, relationships, and growth.

If you can keep a visionary in check without missing a beat, this could be your backstage pass to the most exciting job you’ll ever have.

Qualifications

• A-Player Mentality – Highly proactive, resourceful, and committed to delivering excellence in every task.
• Discretion & Confidentiality – Handles sensitive information with absolute trustworthiness and professionalism.
• Industry Insight – Thrives in a creative, high-energy environment tied to live entertainment and large-scale events.
  
  

Responsibilities Of The Executive Assistant

Your responsibilities include:

• Task & Project Coordination
• Accountability & Progress Tracking
• Act as the CEO’s accountability partner, ensuring ideas, initiatives, and commitments are documented, tracked, and completed
• Proactively follow up on action items to maintain momentum and meet deadlines
• Systems & Workflow Development
• Create and maintain task tracking systems and project boards to provide visibility on priorities
• Assist in developing structured workflows (“journeys”) for live event production to ensure smooth handoffs and seamless execution across all stages
• Talent Buying Support
• Partner with the talent buying team to gather key data—such as historical ticket sales and gross revenues from platforms like Prism—to prepare competitive artist offers
• Anticipate information needs to keep the team ahead in negotiations and planning
• Calendar Management
• Scheduling Meetings
• Manage a dynamic calendar across multiple time zones, balancing business, travel, and personal activities
• Schedule and confirm meetings, ensuring adequate preparation time and no scheduling conflicts
• Strategic Time Allocation
• Protect time for strategic thinking, focused work, and essential breaks
• Incorporate personal activities such as training sessions or wellness appointments to maintain work-life balance
• Email & Communication Management
• Inbox Oversight & Organization
• Oversee and streamline the CEO’s inbox with the goal of achieving and maintaining “Inbox Zero” daily
• Create and manage folder systems or priority filters for quick access to critical communications
• Message & Relationship Management
• Monitor and manage incoming communications via email, iMessage, and phone, ensuring timely responses and follow-ups
• Maintain and nurture relationships by keeping track of ongoing conversations and commitments
• Information Filtering
• Monitor additional communication channels (e.g., Slack, where applicable) and filter out noise, delivering only the most relevant updates to the CEO
• Meeting Support
• Capture key points, decisions, and action items during meetings, using AI note-taking tools where appropriate
• Summarize discussions into concise action items, distribute updates to the right people, and track completion of assigned tasks
• Apply discretion when sharing information, ensuring alignment with the CEO’s strategic priorities
• Travel, Reservations & Personal Administration
• Travel Management
• Coordinate complex travel itineraries for business and personal trips, including flights, hotels, ground transportation, and activity suggestions
• Adapt and improve upon the CEO’s current travel systems for efficiency and personalization
• Personal Administration
• Support personal tasks such as home management, meal planning, sourcing household services, sending gifts, and scheduling personal appointments
• Ensure personal commitments integrate smoothly with professional obligations
  

Want to Know More About the Client?

Our client is a visionary entrepreneur at the forefront of live entertainment, with a career spanning decades in music, culture, and large-scale event production. As the CEO and founder of one of the largest independent promoters in the U.S., he produces 300–500 events annually—ranging from intimate club shows to massive music festivals that attract hundreds of thousands of attendees. But he’s more than a music mogul—he’s a serial entrepreneur expanding into high-end hospitality and innovative eCommerce ventures. His mission? To create unforgettable experiences while building communities grounded in love, unity, and creativity.

He’s built a close-knit team that feels like family, thrives on creativity over corporate routine, and shares one goal: shaping the future of entertainment, one epic event at a time.

Culture And Core Values

The team is fast-moving, high-energy, and thrives in an environment where passion meets precision. They work like a family, blending creativity with accountability to bring unforgettable experiences to life—whether on stage, behind the scenes, or in the office.

Here’s What Matters Most To Them

• All Are Welcome – Inclusivity isn’t a checkbox—it’s our way of life.
• Lead with Love – Every interaction is rooted in respect, empathy, and care.
• Unity First – We win together, no one gets left behind.
• Community Forward – Our work is for the people, not just the profit.
• Family & Friendship – Relationships matter as much as results.
  
  

This isn’t just a job—it’s a front-row seat to life-changing work.

What’s in it for you?

Role

Joining this client means not just filling a role but embarking on a personal development journey. The growth potential is substantial, with opportunities to:

• Front-row seat to epic events – Be part of major music festivals, exclusive shows, and VIP experiences.
• Build systems from scratch – Design workflows that keep a multi-million-dollar business humming.
• Direct impact – Your work will shape high-profile events and major business decisions.
• Work across industries – Entertainment, hospitality, eCommerce—you’ll touch it all.
• Close collaboration – Partner directly with a visionary founder in a high-trust role.
• Growth potential – Opportunity to expand your role and responsibilities as the business grows.
• Creative energy – Work in an environment fueled by passion, innovation, and music culture.
• Performance rewards ahead – Potential future bonus structure to recognize and reward your impact.
  
  

Your next big opportunity starts here—ready to take the leap?

Perks

• 13th Month Bonus (Wild right?! )
• Permanent work-from-home / remote set-up
• Health insurance
• Dental insurance
• Mental health insurance
• Great starting salary
• Growth opportunity
• Performance-based raises
• Prizes and bonuses
  
  

Specifics

• Time
• Full-time; 8am to 5pm MST
• This is a remote position so you can have the freedom to work from anywhere
  
  

• Miscellaneous
• Attire - business casual when in meetings
• Professional setup (Pains me I actually need to write this down… )
• Clean background
• Good camera
• Good microphone
• Strong wifi

• Tech Stack
• Google Suite
• Slack
• Compensation
• Fixed Rate $9,600 - $14,400/yr