Human Resources Assistant

Description

The Human Resources Assistant provides essential support to the HR department across all core functions, including onboarding, compliance, employee relations, and culture development. This role plays a vital part in implementing and reinforcing the company’s values and ensuring employee satisfaction through regular communication and engagement efforts. The HR Assistant helps foster a positive and inclusive work environment by supporting administrative operations and driving culture-forward initiatives.

Key Responsibilities

General HR Support:

• Assist in day-to-day HR operations, including maintaining employee records, updating HR databases, and processing documentation.
• Assist with coordinating onboarding and offboarding processes to ensure smooth transitions for all employees.
• Conduct periodic employee check-ins to assess understanding of role responsibilities, workplace satisfaction, and alignment with company values.
• Assist in the preparation and distribution of HR-related communications and documentation (e.g., policies, handbooks, memos).
• Performs other related duties as assigned to support departmental and organizational goals.
  
  

Employee Engagement & Culture Implementation

• Support the execution of culture-building initiatives, such as recognition programs, employee events, and internal campaigns.
• Act as a culture ambassador by promoting company values and encouraging participation in wellness and engagement activities.
• Assist with new hire orientation sessions, focusing on immersing new employees in the organization's mission, values, and culture. Collect and analyze employee feedback to help measure engagement and recommend improvements.
• Help organize and facilitate team-building events and training sessions that reinforce company culture and collaboration.
  
  

Compliance & Records

• Ensure all HR procedures comply with local, state, and federal laws.
• Maintain strict confidentiality of employee information and sensitive HR matters.
• Assist with audits, reporting, and documentation required for compliance and regulatory purposes.
  
  

Requirements

• High school diploma or equivalent required; Associate degree in Human Resources, Business Administration, or related field preferred.
• 1-2 years of administrative or HR-related experience.
• Strong organizational and multitasking skills with attention to detail.
• Excellent verbal and written communication skills.
• Demonstrated passion for company culture, employee experience, or engagement initiatives.
• Proficiency in Microsoft Office/Google Suite and HRIS systems (e.g., Paylocity, Asana, Slack) a plus.
  
  

Core Competencies

• Confidentiality & Integrity
• Emotional Intelligence
• Team-Oriented & Collaborative
• Cultural Awareness & Inclusivity
• Initiative & Problem-Solving
• Flexibility & Adaptability
  
  

Please submit a resume and cover letter along with three references.

This role is not a remote work position. All employees must live within commuting distance of Music Row in Nashville. We are currently requiring all team members to work at a minimum of 3 days a week in the office on the QuaverEd campus and allowing 2 days remote. This requirement is subject to change at the discretion of the team member's Supervisor and company policies.

QuaverEd, Inc. offers an excellent benefits package, including 80 hours of vacation per year, 12 paid holidays, 60 hours of sick leave, subsidized health care up to $9,000 per year, subsidized life insurance, a 401(k) program with no participation fees, and a collegial, supporting atmosphere.

QuaverEd, Inc. is an Equal Opportunity Employer and does not discriminate based on race, color, religion, sex, national origin, disability, age, or genetic information.