Proposal Coordinator

Description

The Hatcher Group is seeking a detail-oriented Proposal Coordinator to support our business development efforts. In this role, you’ll help produce and manage the submission of capability statements, proposal content, case studies, resumes, pricing/staffing charts, and past performance summaries that align with response strategies.

The ideal candidate is a highly organized and collaborative professional with a passion for coordination and project management. You excel at juggling multiple priorities, managing timelines, and ensuring that every piece of a proposal comes together seamlessly. With a proactive mindset and strong communication skills, you thrive in collaborative environments and are comfortable working across teams to gather inputs, track progress, and meet deadlines. Your ability to stay calm under pressure, maintain meticulous records, and communicate effectively makes you an essential part of any business development team.

Our flexible-first work culture empowers you to deliver your best work wherever you are. While remote work is a regular part of our operations, candidates within commuting distance of our Bethesda, MD office are strongly preferred to support weekly in-person collaboration and team building.

What You’ll Do

In this role, you will play a key role in developing proposals that are compliant, responsive, and competitive. Your responsibilities will include:

• Scheduling, tracking, and managing proposal meetings and deliverables.
• Participating in the proposal development process from a go/no-go decision through outlining, writing, gathering content, and submission.
• Supporting the coordination and completion of designated certifications, required forms, and other corporate documents.
• Generating, tracking, reviewing, and following up on data calls for internal and subcontractor teammates.
• Supporting positive teambuilding and assisting in business development activities and capture management.
• Maintaining the accuracy of information across our proposal tracking tools through Monday.com and Box.
• Routinely updating and maintaining our proposal library matrix.
• Collaborating with our design team to create proposal graphics, covers, charts, tables, and process diagrams.
• Attending pre-proposal conferences, capturing and tracking all client responses, and sharing feedback with proposal teams.
• Supporting lessons learned processes and after-action reports by interviewing team members and making recommendations for improvement.
• Reviewing final proposals to ensure that all terms and conditions are met.
• Producing, packaging, and delivering proposals by email, overnight mail, or hand.
  
  

Requirements

What You’ll Bring

• Bachelor’s degree with 2 to 4 years of related proposal coordination experience.
• Strong work ethic and ability to juggle multiple deadlines.
• Ability to work directly with internal clients and manage projects in collaboration with others.
• Previous proposal writing experience, or a curiosity to build your writing skillset.
• Proficiency in Microsoft Office tools.
• Flexibility to quickly adapt when high-priority needs arise.
• Experience working under pressure with deadlines.
  
  

We are pleased to offer a competitive salary range of $65,000 to $75,000 per year based on experience and aligned with our internal standards. Enjoy a comprehensive benefits package that includes robust healthcare coverage, generous paid time off, and continuous learning opportunities. Plus, take advantage of monthly perks, a home office fund, and a supportive community with in-office snacks and social events.

About The Hatcher Group

We are catalysts for change, solution engineers, and champions of your mission.

A Women-Owned Small Business (WOSB) and Women's Business Enterprise (WBE) headquartered in Maryland, Hatcher creates award-winning marketing and communications campaigns for clients from across our four sectors: education, environment, public health, and community and opportunity. Since 2000, Hatcher has partnered with nonprofits, foundations, government agencies, and other organizations committed to activating change and creating a better world.

Our diverse team of strategic experts in marketing, communications, media, and design bring their all to every project. We immerse ourselves in our client's world, leaving no stone unturned to tailor solutions and elevate creative potential. By prioritizing authentic and trustworthy partnerships, we execute strategies that capture precise visions and advance meaningful missions.

Hatcher envisions a just and sustainable world where no person is left behind. We create for the social challenges of our time, uniting our clients' messages with audiences that need to know. Powered by purpose, we are The Hatcher Group.