ABA HR & Onboarding Coordinator (Remote – ABA Experience Required)

ABA HR & Onboarding Coordinator (Remote - ABA Experience Required)

Location: Remote (U.S. Based)

About Us

We are a fast-growing Applied Behavior Analysis (ABA) company dedicated to providing compassionate, high-quality care to individuals with autism and developmental needs. We foster a collaborative and mission-driven work environment that values professionalism, efficiency, and growth.

Position Summary

We are seeking a highly organized and detail-oriented HR & Onboarding Coordinator with 2-4 years of HR experience in an ABA or behavioral health setting. This remote position is responsible for onboarding, payroll, compliance, training, and supporting employees throughout the employee lifecycle. The HR & Onboarding Coordinator will report directly to the Chief Operating Officer.

Responsibilities

Onboarding & Offboarding

• Manage full-cycle onboarding, including background checks, I-9 verification, and document collection
• Monitor and track candidate training completion
• Improve the onboarding experience and streamline processes
• Conduct exit interviews and manage offboarding procedures
• Support terminations and update employee records accordingly
  
  
  

Compliance & Training

• Track employee licenses (RBT, BCBA, CPR) and certification renewals
• Monitor onboarding training to ensure compliance with BACB, Medicaid, and state-specific requirements
• Maintain accurate and up-to-date employee files and documentation
• Ensure compliance with multi-state employment laws
  
  
  

Employee Relations & Support

• Address employee concerns and disputes in a professional and confidential manner
• Support performance-related conversations, disciplinary actions, and terminations
• Screen administrative candidates and participate in the hiring process
  
  
  

Policy & Performance Management

• Maintain and update the Employee Handbook and HR policies
• Coordinate and document performance review cycles
• Assist in the development of new HR procedures and process improvements
  
  
  

Metrics & Reporting

• Track and report HR and onboarding KPIs (time-to-hire, onboarding completion, payroll accuracy)
• Provide data insights and support leadership with operational decisions
  
  
  

ABA-Specific Requirements

• Prior HR experience in an ABA setting is required
• Familiarity with BACB guidelines, onboarding ABA providers, and Medicaid/state regulations
• Preferred experience with ABA platforms such as Central Reach, Catalyst, and Viventium
  
  
  

Qualifications

• 2-4 years of HR experience in ABA or a behavioral health environment
• Knowledge of HR compliance, onboarding best practices, and multi-state employment law
• Experience with payroll systems such as Viventium, Gusto, or ADP
• Excellent communication, time management, and organizational skills
• High attention to detail and ability to maintain confidentiality
• Proficiency with Google Workspace and remote tools
  
  
  

What We Offer

• Fully remote position
• Flexible work schedule
• Collaborative, supportive team culture
• Opportunities for growth and career development, including potential to grow into an HR Manager role (This is not a Management position)
• Training and ongoing support