Scheduling Coordinator

Position Summary:

We are seeking a highly organized and proactive Scheduling Coordinator to support the nursing department with administrative, scheduling, and personnel coordination functions. This individual will play a key role in ensuring proper staffing coverage, maintaining compliance with facility policy, and supporting staff onboarding and retention efforts.

Key Responsibilities:

Scheduling & Administrative Support

• Create, update, and post monthly nursing schedules, ensuring all requests are approved and staffing needs are met.
• Maintain current employee contact lists and update master schedules for new hires, terminations, and status changes.
• Monitor and record daily attendance, tardiness, and absenteeism; escalate concerns to DNS per policy.
• Respond to staffing inquiries and employee questions regarding scheduling, benefit time, and forms.
• Coordinate modified duty scheduling with HR and DNS in accordance with work restrictions.
• Assist with the completion of timecards, vacation requests, and holiday adjustments.
• Collaborate with nursing supervisors to address scheduling challenges and ensure coverage.
• Prepare written communications and assist with daily staffing postings.
  
  
  

Personnel Support

• Assist with CNA interviews and follow-up with candidates to complete necessary pre-orientation paperwork.
• Confirm licensure and certification status for all new hires before start date.
• Ensure new staff have timecards and schedules in place prior to orientation.
• Support recordkeeping for attendance and tardiness, used for performance reviews.
• Maintain accurate records of staff certifications and licenses.
  
  
  

Staff Development & Orientation

• Assign preceptors and communicate orientation schedules to nursing managers and unit staff.
• Assist with organizing and tracking in-service training, orientations, and staff development sessions.
• Attend staff development training sessions and support education program documentation.
  
  
  

Committee & Reporting Duties

• Participate in recruitment and retention meetings.
• Compile and submit labor and staffing reports for DNS and committee review.
• Implement recommendations from DNS and committee meetings as instructed.
  
  
  

Other Responsibilities

• Build positive relationships with interdepartmental teams to support operational efficiency.
• Provide input to improve scheduling processes and address grievances related to staffing.
• Perform miscellaneous administrative and staffing duties as needed.
  
  
  

Qualifications:

• High school diploma or equivalent (Associate degree or healthcare experience preferred)
• 2+ years of experience in healthcare scheduling or administrative coordination
• Strong organizational skills with attention to detail and follow-through
• Ability to handle sensitive information with confidentiality and professionalism.
• Proficiency in Microsoft Office Suite
• Previous experience in scheduling/timekeeping systems a plus
• Strong interpersonal and communication skills
• Ability to work collaboratively and independently in a fast-paced environment
  
  
  

Benefits:

• Competitive rates- above industry standard.
• Weekly pay.
• 401(k) Retirement Planning with Company Match.
• A comprehensive, outstanding benefit package that includes generous vacation, holiday pay, health, dental, vision insurance. Eligibility starting at 24 hours per week.
• Wellness Benefits.
• 100% paid by employer life, AD&D, and long-term disability insurance.
• Monthly Employee Recognition program.
• Free onsite parking.
• Unlimited Employee Referral Bonus.
• $3,000 yearly tuition reimbursement.
  
  
  

Our facility is conveniently located in the great community of Worcester, MA with free onsite parking. If you are dedicated to exceptional patient and resident care, an exciting place to work, and want to be part of a great team …then apply today.

A Landmark Management Solutions, LLC Organization

INDSF25HP