Accounts Payable Admin

Job Details

Description

JOB DESCRIPTION

Summary/Objective

This position is responsible for ensuring the accurate recording and payment of all accounts payable within the company. In addition, the position will analyze certain accounts monthly to support the month-end closing process. As well as assist with the year-end financial audit.

Essential Functions

• Accounts Payable
• Review of invoices and routing for approvals
• Provide customer service to vendors
• Maintenance of the accounts payable system
• Prepare weekly and bi-monthly check runs
• Manage vendor issues
• Prepare and review new vendor setup requests
• Maintain purchase orders for vendors
• Review and submit reimbursements for employees
• Reconcile vendor statements
• Complete credit applications
• Perform other duties and responsibilities as assigned relating to the company’s accounts payable process
  

Qualifications

• 2-4 years of accounting experience or equivalent education
• Excellent computer skills, including experience with Microsoft Office products (Excel in particular)
• Prior experience with business or enterprise-level software such as accounting (Sage, TimberScan, Vena), HRIS (UKG, ADP, etc.), and/or other business software platforms (Procore, Salesforce, Power BI, etc.)
• Prior demonstrated experience analyzing administrative and business data
• Strong ability to organize, prioritize, and work under pressure and deadlines
• Excellent written and verbal communication skills
• Confident, articulate, and professional speaking abilities
• Excellent writing/editing and proof-reading ability
  
  

Competencies

• Communication Proficiency
• Concise and Impactful Verbal and Written Communication
• Analytical Skills
• Organizational Skills
• Time Management
• Team-Building Skills
• Technical and Subject-Matter Capacity
• Supportive Employee Interactions
  
  

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, electronic office equipment, phones, photocopiers, filing cabinets etc.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

This is largely a sedentary role; however, some filing or moving of small boxes/items might be required. This would require the ability to lift files, boxes, or other items under 40 pounds, open filing cabinets, reaching and bending, or standing on a stool as necessary.

Position Type/Expected Hours of Work

This is a full-time non-union position. The scheduled hours are 40 to 50 hours per week Monday through Friday but may be extended as required to execute the tasks assigned.

Travel

This position may require occasional travel.

Required Education And Experience

• 2-4 years of accounting experience or equivalent education
  
  

Additional Eligibility Qualifications

• Must pass a pre-employment screen, including but not limited to a drug and alcohol screen, background check, motor vehicle records check, reference check, and physical (if applicable).
• Current and valid driver’s license in the state of permanent residence (must be insurable by Jaynes automobile insurance carrier in order to drive a Jaynes vehicle).
• Must be eligible per Fleet Safety Management policy to operate a company vehicle or a personal vehicle for company purposes.
  
  

Work Authorization

Jaynes Corporation requires that all employees be legally authorized to work in the United States. Any person employed by Jaynes must complete the federal Employment Eligibility Verification Form (I-9) which will be entered into the federal E-Verify system.

AAP/EEO Statement

All employment decisions at Jaynes are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion or belief, sex, national, social, or ethnic origin, age, disability, genetics, sexual orientation, or any other status protected by the laws or regulations in the locations where we operate. Jaynes will not tolerate discrimination or harassment based on any of these characteristics.

Benefits

Jaynes Corporation offers regular full-time non-union employees a competitive benefits package that includes medical, dental, vision, life insurance, disability, 401k, holiday, and vacation pay.

Please Note

Job descriptions are designed and intended only to summarize the essential duties, responsibilities, qualifications, and requirements for the purpose of clarifying the general nature and scope of a position’s role as part of the overall organization.