Executive Assistant - APH Administration

Position Summary

The Executive Assistant performs advanced, diversified and confidential secretarial and administrative duties requiring broad and comprehensive experience, skill, and knowledge of organization policies and practices for a Vice President or Senior Vice President.

Position: Executive Assistant

Location: Orlando Health Arnold Palmer Hospital for Children, Orlando, FL

Department:APH Administration

Type: Full-time

Shift: Days

Arnold Palmer Hospital For Children

ALL Benefits Start Day One

Orlando Health Arnold Palmer Hospital for Children

Providing compassionate care to the children, teenagers and young adults of Central Florida for more than 30 years, Orlando Health Arnold Palmer Hospital for Children is located on the downtown Orlando campus and includes 156 licensed beds for specialized care for children as well as the Bert Martin’s Champions for Children Emergency Department & Trauma Center, offering trauma care for children as the pediatric site of the Orlando Health ORMC Level One Trauma Center. State-of-the-art pediatric services are provided by a comprehensive staff that includes pediatric subspecialty physicians and a nursing team that is “Magnet” recognized for nursing excellence and high-quality patient care. The hospital also has earned national recognition for 12 consecutive years as a “Best Children’s Hospitals” by U.S. News & World Report and was included, together with Orlando Health ORMC, in the IBM Watson Health 100 Top Hospitals list for 2021.

Forbes has named Orlando Health as one of America's Best-In-State Employers. Orlando Health is committed to providing you with benefits that go beyond the expected, with career-growing FREE education programs and well-being services to support you and your family through every stage of life. We begin your benefits on day one and offer flexibility wherever possible, so that you can be present for your passions.

“Orlando Health Is Your Best Place to Work” is not just something we say, it’s our promise to you.

Responsibilities

Essential Functions

• Plans and carries out administrative functions requiring considerable knowledge of the organization.
• Performs significant administrative duties with multiple priorities and tasks.
• Composes and types routine and non-routine correspondence, reports, special projects, technical papers, etc.
• Creates, prepares and coordinates presentations, including charts, graphs, etc.
• Creates and maintains databases and spreadsheets.
• Organizes meetings including distributing materials, arranging for refreshments, transcribing minutes and making travel arrangements if necessary.
• Has significant contact with senior management, board members, and various external contacts.
• Has access to confidential employee, management and organization data.
• Organizes and expedites flow of work through Vice President’s or Senior Vice President’s office.
• Answers phone calls, routes callers, takes messages and resolves routine and some complex inquiries. Screens calls and visitors.
• Operates copy machine and fax machine. Distributes incoming mail. Orders supplies. Establishes and maintains files and records on an ongoing basis.
• Conducts research, data collection, and some analysis of information.
• Schedules and maintains calendar of appointments, meetings and travel itineraries and coordinates related arrangements.
• Responds to callers, correspondence and visitors not requiring Vice President’s or Senior Vice President’s attention.
• Utilizes significant discretion in varied areas.
• Coordinates special events.
• Prepares, monitors, or assists with the preparation of various budgets.
• Provides work direction to other clerical personnel within the department.
• Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state and local standards.
• Maintains compliance with all Orlando Health policies and procedures.
  
  

Qualifications

Education/Training

• Associate’s Degree.
• Two (2) years of prior customer service, administrative or secretarial experience may substitute for the Associate’s degree (in addition to the requirements listed in the Experience section).
• Highly proficient in word processing, spreadsheet, presentation and/or database software, preferably Microsoft Office-based products (Word, Excel, PowerPoint, Access)
  
  

Experience

Five (5) years of executive support experience required.