FINANCE & GRANTS COORDINATOR

Location: [Insert City, MT]

Reports To: Vice President of Finance

Job Type: Full-Time | Exempt

Compensation: Up to $60,000 starting salary, DOE

Benefits: Health, Dental, Vision, and Life Insurance. Matching 401k, EAP, PTO.

About The Role

We are seeking a Finance & Grants Coordinator to support the financial operations of our nonprofit organization. This position focuses on grant accounting, third-party billing (including Medicaid and insurance), and revenue tracking. It is ideal for a detail-oriented, self-motivated professional who thrives in a collaborative, mission-driven environment.

You’ll work closely with the VP of Finance and program staff to ensure accurate financial data entry, grant documentation, billing, and payroll support. This is a key role in helping maintain the financial health and compliance of our organization.

Key Responsibilities

• Record and maintain accurate financial transactions in QuickBooks Online
• Prepare and reconcile Medicaid, insurance, and private pay billing
• Track and report on multiple grants, ensuring financial and compliance accuracy
• Collect and review documentation from staff for grants and billing
• Prepare deposits and reconcile bank and general ledger accounts
• Provide backup support for payroll and time tracking system data entry
• Assist in preparing monthly internal financial reports
• Maintain well-organized digital and physical records for finance, billing, and grants
• Support audit and grantor review preparation
• Perform other finance-related administrative tasks as assigned
  
  

Qualifications

• Proficiency with QuickBooks Online and Microsoft Excel
• Familiarity with grant accounting and third-party billing (preferred)
• Strong attention to detail and time management
• Able to work independently while collaborating effectively with cross-functional teams
• Excellent organizational and communication skills
• Basic understanding of nonprofit GAAP principles
  
  

Education & Experience

• Associate’s degree in Accounting, Finance, or related field; or
• 2–3 years of experience in bookkeeping, grant administration, or nonprofit revenue accounting
• Nonprofit experience is strongly preferred
  
  

Additional Requirements

• Valid Montana driver’s license and insurable driving record
• Compliance with I-9 eligibility requirements
• Must be able to lift up to 15 pounds occasionally and work in a typical office setting
  
  

Why Join Us?

New Day, Inc. offers quality mental health, chemical dependency, and educational services that are consistent with professional standards to those participants, aged 10 through 18, who meet the State of Montana criteria for "serious emotional disturbance." New Day, Inc. provides care and supervision, individual, and group psychotherapies, and traditional classroom educational learning. New Day also provides services for adults with co-occurring substance use and mental health disorders. As a Finance & Grants Coordinator, your attention to detail and financial expertise will directly support the success of our mission-driven programs. You’ll join a supportive team that values collaboration, integrity, and professional growth.

To Apply

Please submit your resume and cover letter to [email protected]. Applications will be reviewed on a rolling basis until the position is filled.

#hc187546