Administrative Specialist - Construction Management

At Whitman, Requardt & Associates, LLP, we are "People Focused and Project Driven". We have been in business for more than 110 years and we are known for our quality work and quality employees. This is your chance to join our team - help us to design the infrastructure and buildings that improve the world!   

We have an immediate opening for a qualified Administrative Specialist to serve as a Construction Management Coordinator out of our Lynchburg, Virginia Office.  Applicants should possess a minimum of 10 years of fleet and operational management and coordination experience in the engineering, architectural or construction industries. The candidate will have a strong management, administration and coordination background with self-initiative and will be responsible for providing coordination and management support as part of a Construction Management and Inspection Team supporting multiple locations.

Responsibilities:   

• Managing, organizing, and maintaining WRA’s fleet of leased and owned construction management and engineering support vehicles, including leasing, tracking, maintaining and deploying vehicles
• Assisting in the management and tracking of Construction Management and Inspection Staff materials certifications, professional certifications and licenses, including tracking expiration dates and overseeing registration for certification classes
• Assisting in overseeing and acquiring tools, equipment, and other items needed to support the Construction Management and Inspection Staff
• Prepare and present reports to WRA Management relative to the inventory and performance of construction management vehicles, tools, and equipment.
• Review of invoices for WRA services performed, including quality assurance checks on prepared invoices
• Creating and editing Excel spreadsheets.  Data entry, updating project databases and spreadsheets.
• Supporting miscellaneous Contract Administrative and Office Management activities.

Requirements:  

• High school degree or state equivalency certificate required.  Associate or Bachelor degree preferred.
• Minimum 10 years of management and coordination experience of fleet inventories and/or construction assets.  
• Intermediate knowledge of Microsoft Word and Microsoft Excel.  
• Proficient with Microsoft Power Point and Microsoft Outlook.  
• Exceptional organizational skills (including electronic document management).     
• Proven ability to maintain confidentiality, including a high degree of discretion when dealing with confidential information.  
• Highly motivated and detail oriented.  
• Self-starter with desire to undertake new initiatives.  
• Excellent written and oral communication skills.  
• Proven ability to meet deadlines, multi-task, and to adapt to frequent changes and work well under pressure.  
• Proven ability to follow up on assignments to ensure they are successfully completed. Ability to work both independently and within a team.  
• Ability and willingness to work cooperatively with and in support of others.  
• Ability to maintain appropriate interpersonal relationships with employees, peers, and others.  
• Prior experience working in an Engineering, Architectural or Construction industry preferred.  

Benefits:

WRA recognizes that employees play an important role in its success. Our commitment to full-time employees is reflected in the comprehensive benefits package we offer:

• Flexible work schedule options
• Competitive salary
• Leave accrual and paid holidays
• Healthcare benefits
• Group Life Insurance, as well as additional optional life Insurance, short and long term disability insurance
• Flexible spending accounts for medical and dependent care reimbursement
• 401(k) Retirement Plan
• Tuition Reimbursement
• Employee Assistance Program
• Parental and maternity leave benefits

WRA is an equal opportunity/affirmative action employer and complies with all applicable anti-discrimination laws.

Applicants must be currently authorized to work in the United States on a full-time basis without the need for employment-based visa sponsorship now or in the future. WRA will not sponsor applicants for U.S. work visa status for this opportunity. (no sponsorship is available for H-1B, L-1, TN, O-1, E-3, H-1B1, F-1, J-1, OPT, CPT or any other employment-based visa)
  

*** Not accepting resumes from 3rd parties for this position ***

 Position # 2744

- Mid-Level