Executive Assistant

Onsite

A well-established wine brokerage in Deerfield Beach, Florida is seeking an Executive Assistant to provide high-level support to company leadership and the sales team. This role is the central hub for scheduling, communication, and information flow across executives and departments. It’s an excellent opportunity for someone detail-oriented with strong organizational skills and a passion for the wine industry. Candidates will thrive in a collaborative, fast-paced environment while enjoying stability, excellent benefits, and growth potential.

Executive Assistant Responsibilities

• Manage daily calendars, coordinate meetings, and organize schedules for executives
• Process and track expense reports, ensuring accurate coding and timely submission
• Update and distribute price sheets, communicating changes to internal teams and partners
• Act as the communication bridge between leadership, sales, and external contacts
• Coordinate simple travel arrangements by working with travel partners
• Draft correspondence, follow up with suppliers and clients, and prepare materials as needed
• Assist with creating and formatting pitch decks and pulling reports for leadership
  
  

Executive Assistant Requirements

• 2–3 years of experience as an executive or sales assistant
• Proficiency with Microsoft Outlook, Excel, and calendar management
• Strong attention to detail and organizational skills
• Ability to pivot quickly and adapt during busy or shifting priorities
• Interest in or knowledge of wine industry preferred
• Excellent written and verbal communication skills
• Ability to lift and handle cases of wine when necessary
  
  

Benefits

• Health insurance coverage
• 401(k) plan with profit sharing
• 3 weeks PTO plus paid holidays
• Opportunity for professional growth
• Celebratory company events
• Supportive, stable, family-like culture
  
  

Be part of a thriving wine brokerage, supporting leadership as an Executive Assistant while growing in a collaborative, dynamic environment!