Finance Assistant (Payables)

The role

This role is to cover maternity leave on a part-time basis (28 hours per week) for up to 12 months in our busy Accounts Payable Team. The Accounts Payable team comprises three separate teams - two Processing teams serving our colleagues in the Faculty Finance teams, plus the Payments team, who undertake the processing of BACs and Bank Transfer payments. This role is within one of the processing teams and the purpose of the role is to process invoices, expense claims and any other ad hoc payments in a professional and timely manner, and to deal with any related queries.

What will you be doing?

The role holder will share responsibility for a group of suppliers alongside other team members. They will be accountable for managing any manual interventions and following up with approvers in the workflow to ensure invoices are processed and paid within the agreed payment terms (typically 30 days). This includes working through invoice lists, handling supplier statements, and resolving any supplier queries as they arise. The role holder will also be involved in checking and entering of non-staff expense claims, and dealing with queries in the internal mailbox. Other ad hoc tasks include being involved in implementing Continuous Improvement initiatives and any other short-term projects.

You should apply if

We are looking for applicants educated to GCSE level, or equivalent. You should have an aptitude for working with finance and non-finance specialists and a customer service focused attitude. Experience of using a purchasing system in a large complex organisation and an awareness of VAT regulations is desirable but not essential. You should be a good communicator, able to organise workloads effectively and work well under pressure.

Additional information

Contract type: Fixed term maternity cover

Work pattern: Part time, 28 hours per week

Grade: F

Salary: £26,093 - £26,093 per annum pro rata

School/Unit: Finance

This advert will close at 23:59 UK time on Monday 22nd September

For informal queries please contact Nilanjana Matilal – [email protected] or Kay England [email protected]

Our strategy and mission

We recently launched our strategy to 2030 tying together our mission, vision and values.

The University of Bristol aims to be a place where everyone feels able to be themselves and do their best in an inclusive working environment where all colleagues can thrive and reach their full potential. We want to attract, develop, and retain individuals with different experiences, backgrounds and perspectives – particularly people of colour, LGBT+ and disabled people - because diversity of people and ideas remains integral to our excellence as a global civic institution.

Available documents

• Finance Assistant (Payables) - JD - SUPP112748.pdf
• Further Particulars - Finance AP.pdf