Executive Assistant Manager

📍 Take the Lead in Office Operations - Join Rochester Custom Exteriors as Our Executive Assistant Manager!

Position Title: Executive Assistant Manager

Company Name: Rochester Custom Exteriors

Pay Range: $25.00-$30.00 per hour, depending on experience

Industry: Residential Roofing / Exteriors

Location: Honeoye Falls, NY

Job Overview

Rochester Custom Exteriors is seeking a highly organized, detail-driven Executive Assistant Manager to manage the day-to-day administrative and operational functions of our office in Honeoye Falls, NY. This part-time, on-site position (25-30 hours/week) is ideal for someone who thrives in a fast-paced, small-business environment and enjoys supporting a close-knit construction team. You'll play a key role in managing schedules, financial records, communications, and office systems to ensure smooth operations and excellent client experiences.

Who We Are

At Rochester Custom Exteriors, we bring a personal touch to high-end exterior remodeling. From roofing and siding to full exterior transformations, we pride ourselves on delivering beautiful, durable results with integrity and craftsmanship. Our company values collaboration, respect, and work-life balance-and we're committed to creating a workplace where people feel supported and empowered.

Learn more at rochestercustom.com.

Key Responsibilities

• Coordinate appointment scheduling for sales and project estimators.
• Maintain client and project data in the CRM system (training provided).
• Process invoices, payments, and receipts using QuickBooks.
• Prepare monthly financial reports and operational summaries.
• Manage office inventory, order supplies, and ensure a well-organized work environment.
• Provide day-to-day administrative support to the owner and field teams.
• Handle email and phone communication with clients, vendors, and staff.
• Track payroll, time logs, and assist with other administrative tasks as needed.
  
  

Qualifications

• Prior experience as an Office Manager or in administrative support (construction/remodeling industry experience a plus).
• Proficient in Microsoft Office and QuickBooks; tech-savvy and quick to learn new systems.
• Strong time management and scheduling abilities.
• Experience with CRM software is preferred (training provided if not).
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Ability to manage responsibilities independently and proactively.
• Familiarity with scheduling, payroll, and vehicle tracking is a plus.
  
  

Benefits

• Competitive hourly compensation
• Flexible part-time schedule (25-30 hours/week)
• Supportive and friendly work culture
• Growth opportunity within a respected local construction company
  
  

Schedule

• Part-Time - 25-30 hours per week
• Monday to Friday, flexible daytime hours
  
  

Location:

• On-site - Honeoye Falls, NY
  
  

Equal Employment Opportunity Statement

We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected status.

Compliance Notice

A background check will be completed as part of the onboarding process, in compliance with applicable laws.

#MGC25