Human Resources Coordinator

THE FAENA CULTURE

The FAENA Movement is one of culture, art and community. The FAENA Culture is steeped in the warmth and traditions of the south combining authentic and attentive hospitality with the world’s finest amenities. We act as a catalyst in making dreams a reality with the collaboration of ideas. Creating carefully curated spaces paired with excellence in service to delight the most sophisticated guests as they are indulged by the FAENA Culture.

JOB OVERVIEW

Provides administrative support to the Human Resources Department, which includes Training, Assistant Human Resources Director, Human Resources Director, Recruitment Manager and Payroll Master. Serves as the first point of contact for all employees and visitors to the human resources office.

DUTIES AND RESPONSIBILITIES

• Builds partnerships with internal customers including HR partners and business leaders to solve challenges and drive process improvements.
• Prepares and maintains the employee handbook and onboarding packet.
• Orders operating supplies for the human resources office
• Updates parking and dry cleaning lists and distributes termination lists to IT, Security, Uniform and General Cashier Department.
• Manages the business card process
• Updates all communication tools including bulletin boards, televisions, etc.
• Sends staff announcements such as promotions, new management additions, etc.
• Coordinates staff gifts such as flowers, etc.
• Creates Purchase Orders for approvals via Oracle system.
• Maintains and creates employee files, I-9s and employee medical files. This includes the updating terminated employee files.
• Generates I-9 reports monthly to update employment authorizations.
• Provides Five Star Service to all team members and visitors arriving at human resources office and assist with their needs.
• Documents and maintain outlook calendar for Human Resources Director.
• Creates and distributes all necessary forms for new hires such as technology forms.
• Updates the dry cleaning and parking list weekly or as needed. (Laz Parking, AC and A Cleaner World)
• Updates IT, Uniform and Security departments of all new hires and terminations.
• Conducts regular employee files and I-9 audits
• Assists Human Resources Director to organize all employee relations activities.
• Process employee requests such as: Friends and Family discount, permission to stay on property request, transfers etc.
• Maintains working knowledge of all benefits policies, procedures, and programs including group health insurance, LTD, STD, FMLA, and COBRA.
• Inspects grooming and attire of staff; rectify any deficiencies with Department Managers.
• Maintains and distributes job descriptions for all positions.
• Recommends new approaches, policies, and procedures to effect continual improvements in the Human Resources department
• Generates and distributes birthday and anniversary lists
• Coordinates staff uniform fittings prior to first day of work
• Various other duties as assigned

Recruitment

• Supports recruitment process including on boarding, background screening and new hire documentation.
• Teaches and encourages Hiring Managers to utilize Applicant Tracking System.
• Routes applications to respective department managers; assist in scheduling interviews and sends regret letters where designated.
• Supports recruitment events such as career fairs.
• Conducts reference checks.

Training

• Schedules all new hires to attend orientation on their first day.
• Coordinates with Catering and Banquet Departments to create and verify all BEO’s for trainings and internal events.
• Prepare and set up materials for trainings.
• Collect and file all department training checklists and file accordingly.
• Tracks trainings for all employees and coordinate with paymaster to ensure accurate payroll for all training events.
• Maintains state compliance training database with vendor.
• Maintains training plans and all records for J1 Training Program.

Payroll Responsibilities

• Enters new hires in the ADP system.
• Enters and updates employee information in ADP such as W-4, Direct Deposit, PAF changes, etc.
• Initiates the process to enter new hires into biometrics clock.
• Completes employment verifications.