Administrative Assistant

Description

Job Summary:

As an Inside Sales Administrative Assistant, your duties include completing tasks that allow Territory Account Executives to focus on high-level responsibilities, organizing meetings for department leadership and team members, and drafting various essential documents for their department.

Requirements

Qualifications:

• Decision-making skills to work autonomously and manage specific tasks.
• Communication and collaboration skills to support personnel, management, and clients.
• Cold Calling potential customers & coordinating site visits
• Ordering & organizing catering events
• Preparing marketing material
• Inventory management of marketing material
• Organizational skills to maintain order and ensure executives attend appointments and meet deadlines.
• Writing skills to ensure emails, letters, documents, and social media posts uphold brand identity.
• Familiarity with data entry software, such as Excel, Sheets
• Proficiency in office software (Microsoft Office, Google Suite).
• Knowledge of Salesforce and Trella Health is highly advantageous
• Calendar and schedule management skills.
• Knowledge of office procedures and equipment.
• Familiarity with customer service principles.
• Ability to handle confidential information responsibly.
  
  

Duties And Responsibilities

These include, but are not limited to:

• Answering phones and greeting visitors.
• Scheduling appointments and maintaining calendars.
• Collecting and distributing mail.
• Preparing communications such as memos, emails, invoices, or reports.
• Writing and editing letters, reports, and instructional documents.
• Creating and maintaining electronic and physical filing systems.
• Managing accounts and performing basic bookkeeping.
• Performing data entry and analysis.
• Assisting with event planning and coordination.
• Ordering and maintaining office supplies.
• Processing expense reports.
• Managing travel arrangements (occasional)
• Other administrative functions based on business needs.
  
  

Proficiency in any of the following languages is highly encouraged:

Spanish