Executive Administrative Assistant

Location: Amherst, NY

This position is onsite: Monday - Friday

Hourly Salary: starting at $24 per hour based on experience

We are seeking a motivated and detail-oriented Executive Administrative Assistant to join a dynamic and collaborative team in the dental industry. This role is essential in supporting administrative functions, fostering a positive work environment, and ensuring smooth office operations. The ideal candidate will execute various administrative tasks, with an emphasis on confidentiality, professionalism and attention to detail.

Essential Functions:

• Provide support to executive team and office services
• Manage multiple assignments and special projects
• Coordinate and manage daily schedules and appointments, schedule meetings and calendar appointments including video conferencing
• Process invoices, purchase orders and expense reports
• Create, edit and proof presentations, mailings and meeting minutes
• Manage spreadsheets and database information
• Prepare correspondence, proofread, distribute mail, manage paper and electronic filing systems
• Order and maintain supply inventory
• Coordinate and manage lunch meeting
• Answer, screen and place phone calls
• Coordinate executive and visitor travel arrangements
• Act with discretion, confidentiality and sensitivity to the impact and image of the organization
  
  
  

Your Qualifications:

• Associate or bachelor's degree preferred
• Minimum of five years' executive support experience required
• Ability to multitask, provide attention to detail, take direction and have flexibility in working with others
• Notary or willingness to become certified
• Excellent verbal and written communication skills as well as strong presentation skills.
• Strong interpersonal, time management, organizational and attention to detail skills.
• Proven ability to work both independently and in a team setting and to follow specific work instructions and procedures.
• Strong computer skills in MS Office.
  
  
  

Let's achieve our goal together.

If you are looking for a job where you can contribute actively, develop personally and professionally and make a lasting difference then this is the right place for you. As an international family business with a long-term perspective, we know that it is our around 3600 employees that are the key to our success. Let's achieve our goal together: Making people smile.

Ivoclar is committed to Equal Employment Opportunity and Affirmative Action and, as such, affirms in policy and practice to recruit, hire, train, and promote, in all job classifications, without regard to race, religion, color, national origin, citizenship, sex, age, veteran status, disability, genetic information, sexual orientation, gender identity or any other protected characteristic. Ivoclar will not discriminate against persons because of their disability and will make reasonable accommodations for known physical or mental limitations of qualified employees and applicants with disabilities. We will also make reasonable accommodations during the interview and selection process.