Executive Assistant, Post Production - Marketing

DE Studios Marketing post-production team is responsible for the post-production and finishing of all creative audiovisual marketing materials for theatrically released live-action and animated films. We are the bridge between the Creative Advertising team and the Filmmakers. We assure that the creative marketing executive’s visions are fully realized without compromising the individual filmmakers’ vision so that our marketing materials maintain each filmmaker’s aesthetic. We also serve as a post-production/finishing conduit through which many departments/divisions within the company come for assistance to finish their materials, obtain elements and to facilitate legal clearance. These special relationships are crucial to ensure that all materials seen by the public and high-level executives meet the highest standards in audio and visual quality and are also legally cleared.

This role is the central support for the VP, Post Production - Marketing. The qualified candidate must be able to provide administrative support to the VP as well as general assistance to the broader team. Beyond that, you’ll play a pivotal role in ensuring our workflows run smoothly, assets are tracked, files are securely set up and submitted, and key approvals are noted.

Responsibilities:

• Expertly manage the office of the VP including but not limited to:
• Heavy phone calls on multiple lines
• Manage extremely busy calendar with often conflicting demands appropriately
• Create and reconcile expense reports and manage travel, when necessary, in Concur
• Manage incoming/outgoing mail and draft correspondence
• Digitally import all audio and video files onto secure server. Update and maintain all digital film folders.
• Work with vendors to request cue sheets for all trailers and spots
• Knowledge of different connection set ups, i.e. fiber; TVIPS; Source Connect; StreamBox, Clearview a plus
• Maintain files including all incoming music license contracts, agreements, invoices, check requests, cue sheets, in-office music library and music archive storage room
• Interest in music clearances necessary
• Manage requests for Sizzle reels for the Studio. Obtain approvals and route files for watermarking and security burns
• Print and manage all VFX continuities
• Keep accurate notes on all for follow-up matters discussed at weekly staff meeting
• Support the workflow of the AV department including but not limited to:
• Maintain files, coordinate pickup and delivery of materials as requested including scheduling courier and overnight services
• Maintain release and trailer schedules
• Manage music cue sheets database for all Disney/Marvel/Lucasfilm/ Feature Animation/ Pixar / 20th Century Trailers, TV/Radio/Internet spots and other promotional spots (domestic and international)
  
  
  

Qualifications:

• Bachelor’s Degree in Communications, English, Business Administration or Equivalent experience preferred
• Previous administrative experience within entertainment industry for high level Executive
• Excellent computer proficiency – Mac: Filemaker Pro, Word, Outlook, iTunes, Zoom Teams, Adobe, Google Docs, AirTable, Excel
• Excellent and professional phone skills with multi line phones
• Demonstrated ability to prioritize, meet deadlines, make decisions and change course of action quickly
• Detail oriented with the ability to maintain professionalism under pressure
• Ability to build and maintain relationships with internal / external partners
• Ability to anticipate needs, be proactive, resourceful, take initiative and flexible
• Ability to simultaneously handle individual tasks while maintaining perspective on the bigger picture
• Exceptional organizational and follow-thru skills with the ability to work on many projects simultaneously
• Effective communicator, both verbally and written
• Ability to be flexible with work schedule (overtime is required). This role is in-office based on the Studio Lot in Burbank, CA. Must be available to work onsite 4 days per week (Monday-Thursday).
  
  
  

Preferred Qualifications:

• SAP/Workday/ Concur experience preferred
  
  
  

The hiring range for this position in Burbank, CA is $53,300 to $71,300 per year based on a 40 hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.