Empleos

Executive Assistant

The Colorado Melanoma Foundation
Posted 12 hours ago
The Colorado Melanoma Foundation

About the Job

Benefits:

  • Bonus based on performance
  • Paid time off
  • Training & development


Overview

We are seeking an experienced Executive Assistant to provide high-level support to the Executive Director (ED) of The Sun Bus (thesunbus.org). The ideal candidate will be highly organized, detail-oriented, and able to handle a wide range of administrative and executive support tasks.

Responsibilities

  • Manage and maintain the ED's schedule
  • Coordinate meetings, conferences, and travel arrangements and subsequent expense reporting and reconciliation
  • Prepare reports, presentations, and correspondence on behalf of the ED
  • Conduct research and compile data as needed
  • Act as the point of contact between the ED and internal/external stakeholders
  • Handle sensitive and confidential information, documents, and contracts with discretion
  • Perform general office management duties such as filing, answering phones, and emails
  • Prepare and reconcile executive expense reports
  • Board meeting scheduling, compiling and preparing documents
  • Organizing and manage The Sun Bus retreats, meetings, gatherings, and conferences
  • Draft preliminary contracts, SOP documents and correspondence for executive review
  • Prioritize tasks on behalf of executive and represent at meetings when executive is unable to attend.
  • Invoice contracts between outside organizations and The Sun Bus and keep track of invoice payments


Other Responsibilities

  • Attend team meetings, prepare and distribute background material, agenda items and take and manage minutes
  • Take and distribute minutes for Board and Committee meetings
  • Order supplies and merchandise
  • Schedule team travel arrangements including reservations (airline, car rental, local ground transportation, hotel, and conference arrangements)
  • Prepare weekly, monthly or quarterly reports and presentations
  • Ensure that files are properly maintained and updated
  • Assist with event planning and attending events as needed
  • Website modifications, management and maintenance: Willing to learn about using and modifying website platforms.


Qualifications

  • Proven experience as an Executive Assistant or similar role
  • Strong time management, organizational skills with the ability to prioritize tasks and exceptional attention to detail
  • Proficient in computer literacy including MS Office suite and google workspace
  • Excellent proofreading and editing skills, excellent written and verbal communication and customer service skills
  • Knowledge of office management systems and procedures
  • Ability to transcribe accurately and type efficiently
  • Ability to work independently and in a culturally diverse team Preferred Qualifications:
  • Experience in clinic, public health or dermatology
  • Proficiency in Adobe suite, Canva, and design software


Flexible work from home options available.
Login to Apply Now

Recommended Jobs

Wellness I

Updated 12 hours ago

Part Time Overnight LPN

Updated 12 hours ago

Office Manager

Updated 12 hours ago

Get Hired through Empleos

About Empleos

Empleos is built with the help of AI technologies to curate and categorize jobs, scan and enhance candidate resumes and optimize job search results.

Contact Us

© 2025 Empleos. All rights reserved.