Facilities Project Manager

Salary $90,000-105,000 depending on experience

Position Summary

The Property Operations Analyst plays a key role in the ongoing evaluation, coordination, and optimization of Therapy Partners Group’s physical clinic network. This position is responsible for analyzing facility conditions, managing lease and vendor data, tracking capital needs, and supporting the efficient functioning of nearly 150 locations. The role also helps lead critical initiatives related to lease administration, supply chain coordination, equipment management, and facility improvement.

This position is ideal for someone who is highly organized, excels at project execution, and is comfortable working in both a reactive and forward-planning capacity. The Analyst will support crisis coordination (e.g., facility emergencies), standardize recurring processes (e.g., monthly supply ordering, lease reviews), and contribute directly to budgeting, vendor oversight, and strategic planning.

Principal Accountabilities

Facility Discovery & Inventory Oversight

• Conduct ongoing audits of clinic sites to document facility condition, operational readiness, and critical needs
• Maintain a centralized inventory of clinic infrastructure and deferred maintenance issues for executive and operational visibility
  
  

Lease Administration & Real Estate Support

• Review and track lease agreements to ensure key terms, renewal deadlines, and notification windows are captured and maintained in the centralized lease database
• Develop and maintain facility cost and market comp analyses tools
• Manage the execution of site renewals, relocations, or terminations
• Partner with Legal and Development teams to support pre-acquisition lease review and post-close lease assignments
  
  

Maintenance, Repair & Facility Compliance

• Standardize processes for routine maintenance and upkeep across all locations; assist with national vendor implementation where appropriate
• Coordinate vendor response and internal communication for large facility issues including interim fixes and permanent resolution planning
• Support ongoing efforts to bring all clinics into compliance with environmental, safety, and regulatory standards
• Maintain facility documentation, inspection schedules, and licensing requirements in partnership with Compliance and Corporate Support Teams.
  
  

Capital Planning & Facility Budgeting

• Support the annual facility improvement planning process by consolidating operational needs and critical repairs identified through discovery
• Assist in the development of yearly capital budgets and forecasting for facility-related expenses in partnership with Finance
• Track facility expenditures and provide rationale to support strategic investment decisions
  
  

Supply Chain & Clinic Supplies Oversight

• Oversee supply ordering through the current procurement platform and support future enhancements
• Establish a consistent ordering cadence with Clinic Directors and monitor for compliance and cost efficiency
  
  

De Novo Project Coordination

• Oversee the facilities component of new clinic development, including coordination of vendors, timelines, and equipment delivery
• Serve as a liaison between internal stakeholders and external contractors to ensure timely site readiness
  
  

Vendor Oversight & Utility Support

• Maintain and update the preferred vendor list across all markets; ensure vendor contacts, contracts, and scopes are documented
• Track vendor performance, coordinate service escalations, and support the renewal process for utility and facility service agreements
  
  

Issue Triage & Crisis Process

• Triage facility-related issues according to urgency and impact; coordinate responses in alignment with defined escalation protocols
• Establish procedures for addressing high-impact, non-urgent issues that require cross-functional coordination and ongoing tracking.
  
  

MINIMUM POSITION REQUIREMENTS

Knowledge, Skills And Abilities

• Strong organizational and project management skills
• Demonstrated ability to develop clear, professional presentations and effectively present findings and recommendations to senior leadership
• Ability to manage vendor relationships and external partnerships
• Detail-oriented with a proactive, solution-focused approach
• Excellent written and verbal communication skills
• Ability to manage multiple priorities in a fast-paced environment
  
  

Management (Size and characteristics of the team(s): This position is currently an individual contributor role but requires extensive cross-functional collaboration with operations, legal, finance, and external property partners.

Education: Bachelor’s degree preferred; related professional experience strongly considered in lieu of degree.

Experience: Minimum of 3-5 years of facilities project management experience, Facilities management, property management or lease administration experience in a multi-site healthcare or clinical environment preferred. Familiarity with compliance, licensing and insurance coordination in a regulated industry.

Physical Requirements And Working Conditions

This position may require occasional travel to clinic locations. The role involves extended periods of desk and computer work, with occasional physical inspections of facility sites. Ability to lift up to 25 lbs and conduct basic site assessments may be required.

Therapy Partners Group is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind. This policy applies to all employment practices within our organization. Therapy Partners Group makes hiring decisions based solely on qualifications, merit, and business needs at the time.