Rincon Consultants is seeking a Recruiting Coordinator to play a key role in supporting our People & Culture team by handling the details and logistics of the candidate lifecycle and onboarding process for those subsequently hired into the firm.

This role is primarily responsible for interview scheduling, communication coordination, and operational onboarding support to ensure a positive, professional, and welcoming experience for candidates and newly hired team members.

This position requires strong attention to detail, exceptional organizational skills, and the ability to manage multiple priorities with a high degree of professionalism. The ideal candidate is tech-savvy, service-oriented, and comfortable working in applicant tracking and scheduling systems to coordinate logistics across stakeholders and departments.

While this role may offer flexible work arrangements that can include a mix of in-office and remote work, our changing business needs will ultimately determine our level of remote work flexibility. Additionally, to promote in-person collaboration and client teaming, we prioritize hiring those who reside within 50 miles of a Rincon office which currently includes: Carlsbad, Fresno, Los Angeles, Monterey, Oakland, Palm Springs, Riverside, Sacramento, San Luis Obispo, San Diego, San Jose, Santa Barbara, and Ventura.

Recruiting Support:

Coordinate and schedule interviews across multiple departments and locations for hiring managers and interviewers.
Act as the liaison between candidates, recruiting team, and hiring managers to ensure a seamless scheduling and communication process.
Send out interview confirmations, prep materials, and logistics to candidates and hiring team.
Maintain accurate and up-to-date records in our applicant tracking system (JazzHR).
Assist in posting job requisitions to job boards.

Onboarding Support:

Manage onboarding tasks including pre-hire paperwork, background checks, and compliance documentation.
Coordinate onboarding activities: prepare welcome emails, create calendar invites, and support IT and Administrative requests (e.g., equipment, access).
Set up and maintain digital personnel files and onboarding checklists for all new hires.
Collaborate with other internal departments to ensure all onboarding steps are completed on schedule.
Monitor onboarding workflows and proactively address delays or gaps in the process.
Support orientation sessions in coordination with our Engagement Specialist.

Knowledge, Skills and Abilities:

1–2 years of experience in a coordination, recruiting, or administrative support role.
Strong organizational skills and the ability to manage multiple priorities with a demonstrated attention to detail and accuracy.
Technologically proficient with experience using Microsoft Outlook, Word, Excel and ATS platforms, particularly JazzHR.
Excellent verbal and written communication skills.
Demonstrated ability to handle confidential information with discretion.
A collaborative and service-oriented mindset.

Highly Preferred: 

Self-starter with a positive, can-do attitude.
Previous successful experience handling recruiting and onboarding duties to include professional service organizations.
Experience with electronic document management systems (e.g., DocuSign).

Rincon Consultants is an award-winning leader in providing quality environmental consulting services throughout California and is recognized as a ‘Best Environmental Services Firm to Work For’ by the Zweig Group. We partner with clients in sectors such as transportation, energy and infrastructure, sustainability, climate change, oil and gas, water, commercial, private development, and government. Our 500+ associates in 13 offices located in Northern, Central, and Southern California are dedicated professionals who combine their passion with our purpose.

The base salary range for this full-time position is $28.00–$32.00 per hour, plus a generous benefits program. At Rincon, our salary ranges are based on market median of similar jobs, according to third party salary benchmark surveys. The base pay that is actually offered will take into account internal equity and also may vary depending on the candidate’s job-related knowledge, skills, and experience.

We are proud to offer a comprehensive Total Rewards Package, providing our valued employees with many benefits to enhance their well-being and financial security. Our health benefits include a range of options such as HMO, PPO, HDHP, and Health Savings Account choices, ensuring you have the flexibility to select the plan that best suits your needs.

Additionally, you can enjoy peace of mind with employer-paid life and long-term disability insurance, as well as dental, vision, and prescription drug coverage. We prioritize your well-being by offering three weeks of vacation accrual in the first year, paid sick leave, and paid holidays, ensuring you have ample time off to rejuvenate. Planning for your future is made easier through our 401(k) / Profit Sharing Retirement Plan and bonus opportunities.

Beyond the essentials, Rincon recognizes the importance of personal and professional growth, that's why we provide opportunities for professional development and mentoring. Our commitment extends to the community through Volunteer Pay for a Day, reinforcing the values of social responsibility. Moreover, we go the extra mile with additional perks like Flexible Spending & Dependent Care, Supplemental life insurance, Legal Shield, Identity Protection, Pet Insurance, and much more. Check out more details on our Rincon Consultants webpage here!

Individuals offered employment must successfully complete a pre-employment drug screening as a condition of employment. Additionally, those hired who may be assigned to federal projects will be subject to further drug testing, including screening for cannabinoids (THC/marijuana), in compliance with the Drug-Free Workplace Act of 1988 and other applicable federal regulations, which take precedence over California state and local laws.

Recruiting Coordinator

About the Job

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