Closeout and Contract Supervisor

POSITION TITLE: Closeout and Contract Supervisor

DEPARTMENT: Plant PMO

REPORTS TO: Closeout and Contract Manager

FLSA STATUE: Full-Time, Benefited



Position Summary:

Supervise, train, and support Sonic's closing and contract specialists while ensuring adherence to Sonic's quality standards through comprehensive documentation, training, and process refinement. This role will work closely with Sonic's Plant PMO Team to keep processes and training current and accurate, thereby upholding the highest standards in document control and facilitating the efficient closeout of applications, contracts, and purchasing support.

Position Type/Expected Hours of Work:

Full-Time, Hybrid (some days in office at HQ in Santa Rosa CA)

Travel:

This position will not travel.

Essential Duties & Responsibilities:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Responsible for all aspects of purchasing support for the Plant PMO office, including but not limited to contracts, change orders, purchase orders and respective billing.
• Oversee the closeout process and production activities.
• Handle escalations effectively.
• Manage document and record-keeping processes.
• Positively lead employees, including responsibilities for interviewing, hiring, timesheet management, performance reviews, and corrective actions.
• Swiftly implement process changes and update training materials as needed.
• Manage workflow, deadlines, and production to meet the plant's growing needs.
• Collaborate closely with the management team and contracted vendors to ensure application closeouts are completed accurately and on time, providing training as necessary.
• Serve as a resource for answering questions and resolving conflicts that arise from the field or office.
• Communicate with co-workers, management, customers, and others in a courteous and professional manner.
• This is a working supervisor position, and they will be expected to perform the duties of the people they supervise to ensure effective production and fill in the gaps as needed.
• Work under the direction and guidance of the manager.
• Perform additional duties and projects as requested by the manager.
  
  

Competency:

To perform the job successfully, an individual should demonstrate the following competencies:

• Strong - Word / Excel / Google Docs / PDF editing / Outlook skills
• Experience and understanding of cost estimating and cost control, budget reporting, and record/document control
• Experience with quality assurance (QA) and quality control (QC) regarding contract documents
• Experience in construction project controls, cost estimating, and scheduling
• Strong knowledge of utility pole line construction and engineering including GO95 and NESC standards
• Excellent interpersonal skills and leadership experience
• Ability to trouble shoot complex problems and think of creative solutions
• Experience creating documentation/ training materials is a plus
• 3GIS knowledge a plus
  
  

Compensation Range: $71k-$79k annually PLUS benefits

Work Environment & Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is consistently required to sit; key/type, talk, hear, use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms. The employee is occasionally required to stand; walk; balance; stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Equal Opportunity:

Sonic is an equal opportunity employer. Sonic is committed to providing a work environment free of harassment, discrimination, retaliation and disrespectful or other unprofessional conduct based on sex (including pregnancy, childbirth, breastfeeding or related medical conditions), race, religion (including religious dress and grooming practices), color, gender (including gender identity and gender expression), national origin (including language use restrictions and possession of a driver's license issued under Vehicle Code section 12801.9), ancestry, physical or mental disability, medical condition, genetic information, marital status, registered domestic partner status, age, sexual orientation, military and veteran status or any other basis protected by federal, state or local law or ordinance or regulation. It also prohibits discrimination, harassment, disrespectful or unprofessional conduct based on the perception that anyone has any of those characteristics or is associated with a person who has or is perceived as having any of those characteristics.

ACKNOWLEDGEMENT:

Sonic is an at-will employer. The job description does not constitute an employment agreement, or contract, between the employer and employee and is subject to change. Other functions may be assigned and/or reassigned by the employer as the needs of the employer and requirements of the job change. The only employment contract that exists between you and Sonic is that of at-will employment. Employee signature below constitutes employee's understanding of the requirements, essential functions and duties of the position.