Executive Real Estate Assistant to Top-Producing Luxury Agent

Summary

Are you a proactive, detail-oriented professional who thrives on supporting others, mastering processes, and delivering exceptional service? We’re looking for a right-hand team member who takes pride in their work, loves data, and is always one step ahead.

About The Role

We are seeking a dedicated Real Estate Operations & Transaction Coordinator to join our growing team. In this role, you will be working directly as the right hand to a top-producing agent, ensuring every detail of the business runs smoothly and efficiently. This position is perfect for someone who is confident, organized, and thrives in a supportive role-someone who prefers helping build a successful business rather than building their own. If you are committed to excellence, love data entry, and have a “can do” attitude, we want to meet you!

Responsibilities

Key Responsibilities

• Transaction Coordination: Manage all aspects of real estate transactions from contract to close, ensuring every detail is handled accurately and on time.
• Data Entry & Management: Maintain meticulous records, update databases, and ensure all information is current and correct, data input for the MLS.
• Customer Service: Deliver a high level of service to clients and team members, anticipating needs and resolving issues before they arise.
• Process Improvement: Research and recommend the best tools, systems, and processes to keep our business running smoothly.
• Administrative Support: Be my right hand-anticipate my needs, keep me organized, and help me shine, will involve calendar management as well.
• Documentation: Prepare and review contracts, disclosures, and other transaction documents with precision and care.
• Continuous Learning: Stay coachable and open to feedback, always striving to improve and learn new skills.
• Client Engagement: Provide world-class service to clients through phone and email, building and maintaining a strong relationship pre-contract, through contract, and post-closing.
  
  

Qualifications

Ideal Candidate

• Licensed in Real Estate (or willing to obtain license)
• Transaction Coordination experience preferred
• High attention to detail and accuracy in all work
• Loves data entry and process management
• Exceptional customer service skills with a genuine desire to help others
• Takes pride in their work
• Proactive and anticipatory-always one step ahead
• Not focused on building their own business, but passionate about helping our business grow
• Photographic memory a plus!
• Proficient in English; additional languages a bonus
• CAN DO attitude: Nothing is too hard, always finds a way
• Confident yet humble: Knows their strengths but is coachable and open to growth
• Loves to research and find the best tools and solutions for our team
  
  

About-our-team

Why Join Us?

• Work directly with a top-producing agent and make a real impact on the business
• Be part of a supportive, high-performing team
• Make a real impact by helping our business grow and succeed
• Work in an environment that values excellence, integrity, and teamwork
• Opportunity to learn, grow, and be recognized for your contributions
  
  

Benefits & Perks

• Health Insurance: Comprehensive medical, dental, and vision coverage (with up to 100% of employee premiums covered for some roles)
• Disability and Life Insurance availability
• Company Equity: Stock purchase options so you have a stake in the company’s future
• 401(k) Retirement Plan available
• Performance Bonuses for non-sales employees
• Professional Development: Paid industry certifications, promote-from-within culture, and growth opportunities
• Community & Culture: Volunteer opportunities, remote work options, and a positive, team-oriented environment
  
  

If you’re ready to bring your skills, confidence, and commitment to a team that values your strengths, apply today! Let’s build something great together.